Organized. Reliable. Essential. We need an Administrative Officer like you!

We are seeking a highly motivated and organized Administrative Officer to provide administrative support to our client. The ideal candidate is tech-savvy, resourceful, and able to handle a variety of tasks with minimal supervision. You will be assisting a fast-paced team providing general administration support, database management, sending out invoices and receipts to clients, managing email correspondence and confirming meetings and appointments for the team. Job Description: · Manage emails, calendars, and scheduling appointments · Invoicing and sending out receipts in the accounts platform (Xero) · Following up on aged debtors (calling, follow-up emails). · Sending out engagement emails for Novum. · Respond to customer inquiries via email, phone, or chat · Conduct internet research and data entry tasks · Create and format documents, presentations, and reports · Assist in managing social media accounts (posting, engagement, tracking) · Coordinate meetings, take minutes, and prepare agendas · Handle light bookkeeping or invoice preparation · Maintain and update databases or CRM systems · Perform other administrative duties as needed · Assist team with General Administration Qualifications: · Experience working in Australian Setting is a must. · Proven experience in administrative role · Experience in entering data and sending out invoices in Xero · Excellent written and verbal communication skills · Strong organizational and time-management skills · Proficiency with Microsoft Office Suite, Google Workspace, and virtual communication tools (e.g., Zoom, Slack) · Ability to work independently and manage multiple priorities · Discretion with confidential information