Public Relations
Full Time
Love Planning Events? We’re Hiring a Marketing Event Coordinator!
The Marketing Event Coordinator will be an integral part of the Marketing Team and play a key role in supporting the Sales Division in the execution of the marketing initiatives. The coordinator will also act as a primary liaison for the company’s event conception to completion.
Job Description:
Serve as a general resource and point of contact for event-related issues and assist employees and clients with event coordination-related issues and concerns
Clerical Works
- Tracks sales data, maintains promotional materials inventory, maintains the database, and prepares reports related to Marketing Events.
- Monitors and handles the approved budget by comparing and analyzing actual results with plans and forecasts
- Closely coordinate the tracking, planning, and execution with Marketing Manager
- Evaluate and monitor the activities’ performance on an ongoing basis by analyzing key metrics and creating comprehensive marketing event reports.
- Day-to-day administrative work such as requesting quotations, invoices, and processing payments to the suppliers
- Maintain statistical and financial records by compiling all the Marketing Event expenditures per activity.
- Communicating with the Marketing Manager to create effective advertisements for each event, and when necessary crafting marketing materials
- Prepares the travel allowance for the employees for marketing events
Event Coordination
- Creating Banquet Event Order Forms, Marketing Event Order Requisitions, and other related forms for event planning
- Collect feedback from event participants and compile post-event reports which include: tracking of the registration numbers, gathering feedback through surveys, and reporting on the event’s success to inform future strategies.
- Coordinate and monitor event timelines and ensure the deadlines are met
- Onsite, they are the go-to person for setup, troubleshooting, and breakdown, ensuring everything aligns with the company’s standards.
- Research, invite, and schedule industry-relevant speakers.
- Collaborate with internal teams to create event collateral, including promotional materials, signage, and presentations
- Assist in the development of marketing materials, such as brochures, newsletters, and social media content.
Key Skills, ability, and experience:
This role requires a blend of creativity, organizational skills, and the ability to work under pressure
- Must be an excellent team player and problem-solver who can balance multiple tasks and responsibilities
- Graduate of Marketing and or communications, Public Relations, Marketing, or Hospitality Management
- Minimum of 3+ years of experience in event planning and coordination (is a plus)
- Fluency in English
- Firm grasp of digital data and file management systems
- Outstanding interpersonal communication- able to communicate with employees, travel partners, and business partners with professionalism, clarity, and accuracy
- A professional demeanor and ability to stay calm under pressure
- Excellent organization skills
- Ability to understand logistical information and high attention to detail.
- Strong negotiation skills
- Sound knowledge of domestic and international travel trends
Job Type: Full-time
Benefits:
- Company events
- Flexible schedule
- Health insurance
- Life insurance
- Promotion to permanent employee
Schedule:
- Day shift
Supplemental Pay:
- 13th month salary
