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NDIS Recruiter (Remote)
Who we are
The crew behind PROSOURCE
Company Overview
ProSource is a fast-growing virtual staffing agency connecting top-tier remote professionals with businesses in Australia. We pride ourselves on fostering a positive and supportive work culture while ensuring we recruit and retain the best talent. At ProSource, we empower companies to scale efficiently, reduce running costs and enhance customer experiences by connecting them with exceptional virtual assistants who are seeking opportunities with Western companies. A few years back, we realised that seasonal swings, labor costs and admin overloads were clipping the wings of many businesses, keeping them from reaching their full potential. That’s why we created ProSource: to provide the specialised support that lets you focus on what really matters — strategic growth and innovation. By leveraging our expertise across industries and in the recruitment sector, we provide the knowledge, tools, and systems necessary for a successful offshoring venture. For us, it’s not just about business; it’s about giving back, creating meaningful jobs and fostering professional growth for talented individuals offshore, making a positive impact on lives and the global workforce.
Mission
Your Growth, Our Priority as a Leading Virtual Assistant Partner.
Culture
Partnership - We collaborate closely with you to seamlessly integrate our services and achieve your goals. Integrity - Honesty and reliability are at the heart of every interaction, building trust that lasts. Reliability - Consistently delivering quality outcomes on time reinforces a reputation for dependability, which is crucial for building long-term partnerships. Clarity - We prioritise open, transparent communication to keep you informed and in control. Innovation - We streamline processes using cutting-edge tools, delivering faster, more efficient results. Empowerment - Providing our clients with the tools, resources, and support they need to reclaim their time and achieve their goals.
What You'll Do
What the role involves
Role Summary We are seeking a diligent and process-driven NDIS Recruiter to manage the end-to-end recruitment lifecycle for a growing Australian NDIS provider. You will be responsible for sourcing, screening, and onboarding support workers while strictly adhering to compliance standards. Your role ensures that every new hire is fully vetted, documented, and trained before they commence work. You will navigate multiple platforms including Seek, KeyPay, MYP, PandaDoc, and Google Drive to maintain accurate records and ensure a seamless induction experience. Key Responsibilities: 1. Candidate Sourcing & Evaluation ● Job Advertising: Manage the end-to-end posting of roles on Seek. ● Screening: Review resumes and sort candidates into "Pre-screen" or "Not Suitable" categories within the Seek platform. ● Vetting: Conduct initial phone screenings followed by formal in-person interviews. ● Selection: Perform thorough reference checks for successful candidates prior to moving to the offer stage. 2. Compliance & Technical Administration ● Offer Management: Issue the Offer of Employment along with mandatory TFN, Superannuation, and Fair Work documentation. ● Digital Filing: Create employee folders in Google Drives, ensuring surnames are formatted as instructed by the client ● Contracting & Checks: Facilitate the signing of Recruitment and Code of Conduct packs via PandaDoc and manage the submission of the 395 Check. ● Data Entry: Maintain the Recruitment Tracker and input critical qualifications (Visa, NDIS Worker Screening, and WWCC) into KeyPay following formatting and naming convention instructions. 3. Training & Onboarding Integration L● LMS Oversight: Create accounts and assign all mandatory training modules, ranging from Professional Boundaries to Medication Administration. ● Systems Access: Set up employee profiles in MYP and Microsoft Teams to ensure they have the necessary tools for communication and reporting. ● Induction Logistics: Coordinate with Rostering for buddy shifts, ensure ID badges are created, and confirm all contracts are signed before the employee attends Induction Day. ● Final Clearance: Link the employee’s PRODA and WWCC accounts and finalize onboarding checklists to clear the employee for active shifts
What We're Looking For
You might be a fit if…
Essential Skills, Experience & Competencies: â—Ź Experience: Previous experience in recruitment, HR administration, or compliance, preferably within the NDIS or healthcare sector. â—Ź System Proficiency: Ability to quickly learn and navigate multiple platforms. Experience with Seek, KeyPay, PandaDoc, or MYP is highly advantageous. â—Ź Process Adherence: High attention to detail is required to follow the strict step-by-step recruitment workflow. â—Ź Organizational Skills: Capable of managing file structures accurately (e.g., specific folder navigation and naming conventions). â—Ź Communication: Professional written and verbal communication skills for candidate correspondence (rejection emails, offer letters, induction details). Work Setup & Schedule: â—Ź Remote setup â—Ź Australian business hours â—Ź Equipment: Must have primary and backup equipment with appropriate specs to accomplish tasks â—Ź Internet Connection: Must have a stable, high-speed internet connection suitable for remote collaboration
Benefits & Perks
What you get
Work from home