Trinity Outsourcing Solutions

Project Coordinator (Events)

📍 BGC, Taguig (hybrid) 🕙 10 AM - 7 PM PHT As a Project Manager (Events), you will utilize large data sets to identify and attract top decision-makers and act as a bridge to solidify relationships between those in the executive level. Additionally, you'll be responsible for assisting in the planning and execution of events, from conception to completion. This includes coordinating with clients and suppliers to ensure that all requirements are met, and liaising with internal teams to ensure that all aspects of the event are delivered on time and to a high standard. You'll create and manage project plans and timelines, ensuring that events are delivered on schedule and within budget. After events, you'll provide feedback and analysis to clients and internal teams to identify areas for improvement and ensure that future events are even more successful. Responsibilities: Responsible for coordinating and executing all logistical and guesting-related aspects of assigned events, ensuring that they are completed within the provided timeline and lead to project success Create leads lists based on project briefs and gather a wide range of data, such as names, email addresses, phone numbers, and job titles from target accounts utilizing various resources, including our internal database, LinkedIn, Google, and other relevant sources Curate and personalize email invitations to be sent to potential guests based on the project briefing, taking into consideration target audience, and incorporating relevant details and information to make the invitation more appealing and engaging. Make calls (including cold calls) to invite potential guests using professional and senior language Source, build, and nurture relationships with potential moderators, key speakers, and industry experts to ensure the quality and relevance of our sessions Collaborate with other departments to continuously improve our events and create a positive and impactful guest and client experience Maintain accurate records and data, and ensuring the timely completion of administrative tasks related to your project Developing a networking strategy aimed at arranging face-to-face meetings with global decision-makers, such as chairmen, CEOs, COOs, and other high-level executives; identifying key individuals and establishing connections with them to create opportunities for meetings and discussions Provide post-event feedback and analysis to clients and internal teams to identify areas for improvement and to ensure that future events are even more successful